About the Client
A global manufacturing enterprise processing thousands of invoices monthly across multiple regions. Their finance operations relied heavily on manual invoice entry into SAP ERP, creating significant delays, error rates, and resource strain across the accounts payable team.
The Problem
The finance team was overwhelmed with manual invoice entry into SAP ERP across multiple vendor formats and regional offices. The process was time-intensive, error-prone, and directly delayed vendor payments — creating strained supplier relationships and audit compliance risk.
Core bottleneck: Manual keying of diverse invoice formats into SAP caused a 4–6 day processing cycle per batch, with an error rate exceeding 12% — requiring costly rework and manual reconciliation before every audit cycle.
What We Built
Vesonix TechLabs implemented an intelligent invoice automation system combining ReliDoc IDP with UiPath RPA, fully integrated into the client's existing SAP environment.
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AI-Powered Document Extraction — ReliDoc Extracted structured data (vendor, amount, PO number, line items) from diverse invoice formats — PDFs, scanned images, emails — with 95%+ field-level accuracy out of the box.
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Human-in-the-Loop (HITL) Exception Handling Low-confidence extractions were routed to a lightweight review queue, allowing human reviewers to validate edge cases without interrupting the automated flow for the majority of invoices.
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Seamless SAP Integration via UiPath Validated invoice data was automatically posted into SAP with end-to-end audit logs, timestamp tracking, and exception flagging — eliminating all manual data entry from the AP workflow.
Measurable Results
Processing
Payments
Compliance
- Achieved 80% touchless invoice processing — from extraction to SAP posting — with minimal human intervention.
- Reduced invoice cycle time from 4–6 days to same-day or next-day posting, directly improving vendor relationships.
- Ensured end-to-end compliance with full audit trail integration — every invoice tracked, timestamped, and traceable.
- Finance team redirected from manual data entry to higher-value analytical and strategic work.
Key Takeaway
By combining ReliDoc's intelligent document extraction with UiPath's process automation and seamless SAP integration, the client transformed their invoice processing into a scalable, compliant, and nearly touchless operation. This engagement demonstrates how IDP + RPA together can eliminate one of the most persistent bottlenecks in enterprise finance — and lay the foundation for broader AP and financial process automation across the organisation.
