​​ Vendor Managed Inventory & Supplier Portal Software — Vesonix TechLabs
Engineering The Next Vision
info@vesonix.com Hyderabad, India
ISO 27001 Certified
Something powerful is building…
Vesonix Apps

Vendor Managed Inventory

Give suppliers and internal teams a controlled workspace around inventory, replenishment, and delivery commitments — without opening up your ERP.

Get a Live Look Contact Sales
app.vesonix.com/vendor_managed_inventory
Vendor Managed Inventory and Supplier Portal — replenishment and delivery commitment workflow

The Shift

The supplier coordination challenge — and how we solve it

See what breaks down in a typical replenishment process and how Vendor Managed Inventory fixes it.

Vendor Managed Inventory — the problem
The Problem

Where Operations Break Down

  • ERP systems usually know what was purchased, received, consumed, and stocked — but they are rarely comfortable collaboration spaces for suppliers, buyers, stores teams, and plant users.
  • Buyers export stock and requirement data from ERP into Excel just to share it with a supplier.
  • Suppliers confirm delivery dates over email or phone, with no single record of what was actually promised.
  • Plant teams raise shortage escalations manually, usually after production is already affected.
  • Consignment or vendor-owned stock gets tracked separately from everything else.
  • Delivery notes and quality documents arrive as scattered email attachments.
  • Vendor commitments stay invisible to production teams until the material either shows up or doesn't.
  • Reorder triggers depend on someone noticing a shortage rather than the system flagging it.
  • When a delivery is short or a quality issue comes up, the follow-up has no clean audit trail — just friction between procurement, stores, production, and the supplier.
Vendor Managed Inventory solution 1
Vendor Managed Inventory solution 2
Vendor Managed Inventory solution 3
Vendor Managed Inventory solution 4
The Solution

How Vendor Managed Inventory Solves It

  • This workspace acts as the supplier-facing action layer around your ERP's inventory and purchasing data.
  • Supplier-specific material requirements and stock positions are visible without giving suppliers ERP access.
  • Reorder points, shortages, and replenishment needs are tracked automatically, and suppliers commit delivery quantity and date through a controlled portal scoped to only their own items.
  • Consignment and vendor-owned stock sits in the same workspace as regular replenishment tracking.
  • Delivery notes, quality certificates, invoices, and compliance documents stay attached to the relevant supplier and material record.
  • Stores and plant teams update receipt status, upload photos, and close tasks from mobile, and any quantity or quality mismatch opens as a tracked exception instead of a phone call.
Best for: Manufacturers, distributors, and plant operations teams that coordinate recurring replenishment with suppliers and need shortage, delivery, and document visibility beyond ERP.

Capabilities

Everything your supply chain needs to stay in sync, built in

From stock visibility to delivery commitments — one workspace your suppliers and plant teams actually use.

01

Supplier-specific material requirement and stock position views

02

Reorder point, shortage, and replenishment tracking

03

Supplier delivery commitment entry through a controlled portal

04

Exception records for shortages, delayed delivery, quantity mismatch, or quality hold

05

Role-based supplier access — no direct ERP login required

06

Sync with ERP through APIs or scheduled integration

ERP Integration

Your ERP holds the stock.
This workspace controls the supplier side.

No ERP replacement, no supplier ERP access. A controlled replenishment layer that captures, commits, and confirms every delivery before it touches the system of record.

Your ERP
System of record — stays exactly as it is
  • Vendor and material masters
  • Purchase orders and stock ledger
  • Goods receipt and consumption postings
  • Inventory valuation and financial records
Vendor Managed Inventory adds
Controlled workflows, approvals, and decisions
Replenishment Workflow

How shortages move from flagged to delivered

Every replenishment request follows a defined sequence — raised, committed, reviewed, and received before it reaches ERP.

STEP 01 Threshold Reached

A material falls below its reorder threshold for a plant, based on ERP stock and demand data.

STEP 02 Request Raised

A replenishment request or shortage exception is created for the affected material.

STEP 03 Supplier Commitment

The supplier sees only their items and commits a delivery quantity and date through the portal.

STEP 04 Buyer Review

Buyer reviews and approves the supplier's commitment before delivery.

STEP 05 Receipt & Evidence

Stores team receives the material and uploads delivery evidence from mobile.

STEP 06 Closed
Approved

Quantity and quality confirmed against the commitment; the record is closed with full document and approval history attached.

STEP 07 Exception Opened
Rejected

A quantity or quality mismatch starts an exception workflow instead of closing the record.

1 / 7
Getting Started

Suppliers live inside Vendor Managed Inventory in three steps

Configure your supplier portal, set reorder thresholds, and your first replenishment commitment comes in without a single email.

01
Step 01

Book a Demo

Tell us about your workflow. We'll walk you through Vendor Managed Inventory live and show exactly how it fits — no commitment required.

02
Step 02

Configure & Connect

Add your team, map your data, and connect your existing systems. Our specialists configure Vendor Managed Inventory around your exact workflow.

03
Step 03

Go Live & Scale

Operate on real data from day one. As your business grows, Vendor Managed Inventory scales with you — no rework, no rebuilds needed.

Live Walkthrough

A real shortage,
flagged to delivered

From the moment a material falls below threshold to the moment it is received — here is how it moves through the workflow.

Initiate

ERP stock and demand data for selected supplier materials is available in one place.

◈
⬡
Process

A material falls below its threshold for a plant.

Review

A replenishment request or shortage exception is created automatically.

◉
⊞
Automate

The supplier sees only their items and commits a delivery quantity and date.

Validate

The buyer reviews and approves the supplier's commitment.

◈
⬡
Complete

The stores team receives the material and uploads delivery evidence from mobile.

Sync

If the quantity or quality differs, an exception workflow starts.

◉
⊞
Deploy

A dashboard shows supplier commitments, shortages, pending documents, and late deliveries.

Application Preview

See the Interface

Explore the supplier portal, replenishment workflow, and exception dashboard — before your team goes live.

Vendor Managed Inventory screenshot 1
Vendor Managed Inventory screenshot 2
Vendor Managed Inventory screenshot 3
Vendor Managed Inventory screenshot 4
Vendor Managed Inventory screenshot 5
Vendor Managed Inventory screenshot 6
Vendor Managed Inventory screenshot 7
Vendor Managed Inventory screenshot 8
01 / 08
Knock knock

Are you looking for Procurement Workflow Extension?

👆 Knock knock!
Click to Peek
★ Vesonix Module

Procurement Workflow Extension

Control the procurement work that happens before and around your ERP — purchase requests, approvals, quote comparison, and exception review.

Purchase request capture with required fields, attachments, and requester context
Approval routing by category, amount, department, plant, project, or role
Side-by-side vendor quote comparison — price, delivery, and terms
Knock on the door to open the app
Procurement Workflow Extension — Vesonix
Warehouse A
245
Warehouse B
89
Raw Materials
412
Purchase request capture with required fields, attachments, and requester context
Approval routing by category, amount, department, plant, project, or role
Side-by-side vendor quote comparison — price, delivery, and terms
Opening…

Vendor Managed Inventory

Let suppliers manage their stock on your shelves

VMI automation that keeps production lines fed — without manual follow-up, emails, or spreadsheets.

Book a Supplier Inventory Extension Demo Browse All Apps