​​ Procurement Workflow Automation & Purchase Approval Software — Vesonix TechLabs
Engineering The Next Vision
info@vesonix.com Hyderabad, India
Vesonix Platform
Trusted by procurement and finance teams

Procurement Workflow
Extension

Control the procurement work that happens before and around your ERP — purchase requests, approvals, quote comparison, and exception review.

Includes Purchase request capture with required fields, attachments, and requester context

Capabilities

Every procurement workflow your buyers
need, built in

Procurement Workflow Extension — Purchase request capture with required fields, attachments, and requester context
Procurement Workflow Extension — Approval routing by category, amount, department, plant, project, or role
Procurement Workflow Extension — Side-by-side vendor quote comparison — price, delivery, and terms
Procurement Workflow Extension — PO draft generation or direct handoff to ERP
Procurement Workflow Extension — Invoice, GRN, and PO exception review before ERP posting
Procurement Workflow Extension — Dashboards for pending approvals, aging requests, and spend by category
01 / 06 Purchase request capture with required fields, attachments, and requester context
01 Purchase request capture with required fields, attachments, and requester context
02 Approval routing by category, amount, department, plant, project, or role
03 Side-by-side vendor quote comparison — price, delivery, and terms
04 PO draft generation or direct handoff to ERP
05 Invoice, GRN, and PO exception review before ERP posting
06 Dashboards for pending approvals, aging requests, and spend by category

ERP Integration

Your ERP holds the PO.
This workspace controls what leads to it.

No ERP replacement. A controlled procurement layer that routes, compares, and approves every request before it touches the system of record.

Your ERP
System of record — stays exactly as it is
  • Vendor and item masters
  • Purchase order transactions and postings
  • Goods receipt and invoice matching
  • Ledger entries and payments
Procurement Workflow Extension adds
Controlled workflows, approvals, and decisions

Procurement Workflow

How requests move from raised to posted

Every purchase request follows a defined sequence — approved, quoted, selected, and posted before reaching ERP.

01
Request Created
02
Approval Routing
03
Quote Comparison
04
Vendor Selected
05
Exception Review
06
Closed
07
Returned
Stage 1 of 7
Request Created

Purchase request submitted with material, quantity, need date, and supporting attachments.

01 / 07
Stage 2 of 7
Approval Routing

Routed to the right approvers automatically based on amount, department, project, plant, or category.

02 / 07
Stage 3 of 7
Quote Comparison

Buyer adds vendor quotes and compares price, delivery, and terms side by side.

03 / 07
Stage 4 of 7
Vendor Selected

Approved vendor selection generates PO draft data or triggers the ERP integration.

04 / 07
Stage 5 of 7
Exception Review

Invoice, GRN, or quantity mismatches open as a tracked exception case for review.

05 / 07
Stage 6 of 7
Closed

Purchase order posted to ERP and any exceptions resolved; the full approval and quote history stays attached to the record.

06 / 07
Stage 7 of 7
Returned

Request declined or sent back for correction, with the reason recorded against it.

07 / 07

Getting Started

Your first purchase request through Procurement Workflow Extension
in three steps

Connect your approval rules, set up request types by category, and your buyers are clearing the request backlog from day one.

01
Book a Demo
Tell our team about your workflow. We'll walk you through the platform live and map it to how you operate — no commitment required.
Day 1
02
Configure Your Workspace
Add your team, set access roles, and import your data. Our onboarding specialists configure everything for your exact workflow.
Week 1
03
Go Live & Scale
Start operating on real data from day one. As your business grows, the platform scales with you.
Under 6 weeks
Live Walkthrough

A real purchase request, raised to closed

From the moment a request is created to the moment it is posted to ERP — here is how it moves through the workflow.

Step 01

Up Next

Application Preview

See the Interface

Explore the request workflow, quote comparison, and exception dashboard — before your team goes live.

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Procurement Operations

Procurement that moves with your ERP

Requisitions, approvals, vendor comparison, and PO creation — connected, traceable, and auditable.